Pastoral care software for churches
Epimely
Confidential pastoral care software for churches. Document visits, requests, milestones, and follow-ups without turning sensitive care into an all-staff database.
- Default-deny
- access to care records
- 30 min
- admin elevation windows
- $250
- per church, per year
Confidential by design
Sensitive requests are sealed at the database, visible only to intended recipients.
Tenant-isolated
Every record is scoped to your church. Your data never sits beside another's.
Planning Center sync
One-way import keeps people current without a second system to maintain.
Roles & audit log
Least-privilege access, with a tamper-evident log of who saw what.
About the name
Epimely is from the Greek ἐπιμέλεια — attentive care, careful tending, the patient kind of attention you give to what matters most.
“ἐπιμελήθητι αὐτοῦ” — “take care of him.”
Not manage. Not process. Take care of him. That's the work pastors do. This is a place to write it down.
Read the name storyA simple record for a complicated calling.
Five things, done plainly. No social feed, no gamification, no analytics dashboard you'll never open.
People & families
A clean record of every member, visitor, and household. Import from Planning Center or CSV; document notes, milestones, and family relationships as you learn them.
Groups & teams
Small groups, classes, and ministry teams with leaders, members, and cadence. Membership changes are documented automatically as people join and leave.
Care requests
Receive and document prayer requests, counseling needs, and care follow-ups. Confidential requests are visible only to pastors and sealed at the database level.
Milestones & tasks
Births, baptisms, anniversaries, deaths. Assign follow-up tasks to your team with due dates, and see plainly what's overdue.
Multi-campus, with proper roles
One organization, several campuses; admins, pastors, assigners, group leaders, and view-only volunteers — each scoped to exactly what they should see. Access to sensitive records is granted deliberately and recorded in a tamper-evident audit log.
Built different
No more everyone seeing everyone's business.
Most church software pours every member's life into one shared database where any staff login can read it all. Epimely is the opposite — encrypted, default-deny, and scoped to the person in front of you. Confidential pastoral care that's actually confidential.
Encrypted at rest, per church
Each church gets its own encryption key. Sensitive records -- visit notes, intake answers, contact details -- are sealed in the database, never stored as plain text.
Default-deny, not default-open
Signing in grants almost nothing. Access is decided per person -- by role, assignment, and explicit grant -- not one master key that opens everyone's file.
Sealed confidential requests
Mark a request confidential and only pastors and above can open it. It's sealed at the database -- it won't even appear in anyone else's list.
Triage without exposure
An assigner can route incoming needs while names, emails, and phone numbers are redacted to initials -- on the server, not just hidden in the page.
A tamper-evident audit log
Every read of personal information, every elevation, and every access grant is written to a hash-chained log. You can prove who saw what, and when.
Tenant-isolated by design
Your church's data never sits beside another's. Even admins step into full access deliberately -- a 30-minute, re-authenticated, fully logged window.
iPhone app · Coming soon
Pastoral care, in your pocket.
The Epimely iPhone app brings the dashboard, care queue, people, and follow-ups to your phone — for hospital visits, on-call evenings, and the moments between. Face ID sign-in, confidential by the same design as the web.
Learn more about the iPhone app
One plan. One price.
$250 per year for an unlimited church account. No per-user fees.
30-day free trial included
- Unlimited users and people
- Multi-campus support
- Planning Center integration
- Confidential request encryption
- Email support
Self-service registration is opening soon.
Join the waitlist and we'll be in touch when your church can sign up.
A church without a budget for software? Write to us — we have free licenses available.
Care, written down.
Walk through a fully populated demo church — the queue, the care records, the follow-ups — in about two minutes. No signup.